iShip Document Management System
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iShipCloud DMS is a vessel-centric Document Management System engineered for the unique demands of the maritime industry. It helps shipping companies, captains, and technical managers digitize, organize, and control shipboard documentation—ensuring instant access, structured filing, and secure collaboration across crews, fleets, and offices.
Forget paper folders, outdated PDFs, or chaotic USB drives. iShipCloud DMS brings clarity, compliance, and efficiency to your vessel’s documentation ecosystem.
Centralized, Vessel-Specific File Management
Organize all documents by ship, department, and category with structured digital folders.
🔐 Role-Based Access Control & Secure Collaboration
Ensures that only authorized personnel can view, edit, or share documents.
Access Models:
• Role-based file permissions (Captain, CE, Deck Cadet, Superintendent)
• Password-protected folders
• Log-based access auditing and modification tracking
• Secure sharing with shore teams or external auditors
Collaborate with confidence during audits, handovers, and maintenance cycles.
🔄 Real-Time Sync with iShip Ecosystem
iShipCloud DMS integrates with:
• iShipGPT – Ask questions like “Show me garbage disposal SOP” and instantly retrieve relevant docs
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• iShipSOC – Link security reports, patch notes, and configuration documents
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• EcoGuard – Attach real-time data reports to technical files and maintenance records
Result: One connected knowledge hub for your entire fleet.
🧾 Document Automation, Alerts & Version Control
Stay on top of document status and compliance.
Smart Features:
• Version history with rollback
• Expiry reminders for safety certificates, logbooks, and permits
• Audit-ready export with timestamped history • Track who uploaded, edited, or downloaded any file
Example: Get notified when “Vessel Name – BWM Certificate” is 30 days from expiry.
Questions? You’re covered.
Absolutely. iShipCloud DMS is designed for hybrid maritime environments. It offers offline access and caching, so documents remain available even during VSAT downtime or blackout zones. Changes sync automatically once connectivity is restored.
Access is governed by a role-based permission system. Each user is assigned a role (e.g., Captain, Chief Engineer, Superintendent), and permissions can be configured to control who can view, upload, edit, or delete documents. Access logs are maintained for full audit tracking.
Yes. The system includes automatic reminders and expiry tracking. For example, if a Safety Certificate or Technical Manual is about to expire or requires revision, the system will notify responsible crew or shore-based teams in advance.
Yes. iShipCloud DMS integrates seamlessly with:
iShipGPT, allowing crew to ask questions like “show me the fuel transfer SOP” and receive direct document access.
EcoGuard, linking maintenance data with operational records.
iShipSOC, for storing and referencing patch reports, network diagrams, and compliance docs.
Very easy. The system uses a user-friendly interface tailored for non-technical users. Most crew members become proficient after a short onboarding session. Deployment can be done vessel-by-vessel, with templates and access roles pre-configured.